NASA LANGLEY RESEARCH CENTER TENNIS CLUB CONSTITUTION

Section I - Objective:

The objective of the NASA Langley Research Center Tennis Club is to achieve active participation of LRC employees and contract personnel in tennis activities.

Section II - Membership and Eligibility:

Membership is open to employees of NASA Langley Research Center and members of their immediate family (spouse and children) who have attained the age of 15 years. Members who leave the employment of NASA, or whose relative, defined above, leaves the employment of NASA, shall continue to be members of the Club until the conclusion of the current year (Revised by Constitutional Amendment No. 1.)
Associate membership is open to contractor personnel and members of their immediate family assigned to work on projects supporting Langley Research Center. Associate members have all the rights of regular members except they may not vote in elections, hold elective office, or vote on proposed Constitution amendments.

Section III Board of Directors and Officers:

The management of this Club shall be vested in a Board of Directors elected annually by a ballot of the membership. Each member of the Board of Directors shall be entitled to only one vote. The Board shall have the power to discipline any member for violating any provisions of this Constitution or for conduct derogatory to the best interest of this Club. The Board shall consist of the following six offices which shall be held by members of the Club:
  1. President
  2. Vice President
  3. Secretary
  4. Treasurer
  5. Board Member
  6. Board Member
The Board of Directors will formulate all polices and Will act as the finance committee. An annual election shall be held in September to fill the offices of the Board of Directors. Vacancies occurring during the term of office will be filled by the Board of Directors by appointment. Officers and Board Members shall assume office in January of each year, Nominees shall have completed a one-year membership in the Club. Duties of the Board of Directors are as follows:
President: Principal function is to act as the supervisor of all affairs and activities of the Club and to delegate proper authority to his fellow Board Members and committee chairman. It is his duty to appoint the necessary committees. In addition, the President calls and presides at meetings of the Club and the Board of Directors and is an ex-officio member of all committees.
Vice-President: Permanent chairman of the nominating committee, assumes duties of the President in his absence, and handles special duties as assigned by the President.
Constitution (1)
 
Secretary: Prepares agenda for meetings, keeps minutes of meetings, sends out meeting notices, keeps up-to-date list of members and of associate members, and issues tennis directory.
Treasurer: Keeps financial records, is responsible for expenditures as authorized by the Board of Directors and collects membership fees.

Section IV -Committees:

Committees shall be appointed by the President with the approval of the Board of Directors. The committees along with the names of the chairman and their duties shall be published in the bylaws.

Section V-Meetings:

All meetings shall be conducted in accordance with the Roberts Rule of Order, Revised. An annual organizational meeting of the Board of Directors will be held in January. Other meetings shall be held at the call of the President or upon written application by a club member. A quorum shall be called at meetings when a majority of the Board of Directors are present. This applies to Club meetings and Board meetings. A simple majority of those present will be necessary to render a decision.
An annual awards and banquet meeting will be held in the last quarter of each year, at which time members of the Board of Directors will be announced for the next year and awards will be presented.

Section VI- Membership Fees:

Membership fees shall be determined by the Board of Directors and shall be published in the bylaws. The fees shall be payable upon application for membership.

Section VII-Bylaws:

Each year, the Board of Directors shall approve a set of bylaws. The bylaws shall not be in conflict with the Constitution or with accepted tennis rules. The bylaws shall state:
  1.  Names and addresses of Officers and Board Members.
  2. Committees and their responsibilities.
  3. Membership fee.
  4. Tournament schedule and rules.
  5. Rules and regulations for ladder play.
  6. Method of selection of tennis team to represent the Club.
  7. Other pertinent information deemed necessary by the Board of Directors.

Section VIII-Newsletter;

Regularly, the Club will issue a newsletter which generally contains an editorial by a Board Member, along with announcements, suggestions, comments, and ideas generated by Club members.
Section IX- Amendment:
Amendments to the Constitution may be proposed by Club members through a member of the Board of Directors. The proposed Amendment shall be voted upon at a meeting of the Board of Directors. All members of the Board of Directors shall be notified one week in advance of a meeting that a vote will be taken on the proposed amendment to the Constitution, and a copy of the proposed amendment shall accompany the notice. Upon approval by a majority of the Board of Directors, the proposed amendment will be submitted to the Club members for ratification. Ratification requires a simple majority of those Club members returning votes to vote in favor of the proposed amendment.
 
Constitution was approved and signed by the Board of Directors during the Board meeting of May 6, 1971.

President: Carl E. Home
Secretary: William B. Compton IH
Vice-President: William L. Weaver
Board Member: Barbara H. Pitts
Treasurer: W. C. Easely
Board Member: Tony Parrott
 This Constitution was approved by a majority of the Club members returning ballots on May 28, 1971 and is to become effective on July 1, 1971.
 

CONSTITUTIONAL AMENDMENT NUMBER 1

The LRC Tennis Club Constitution Section II-Membership and Eligibility, is proposed amended to read:
"Section II- Membership and Eligibility:
Membership is open to employees of NASA Langley Research Center and members of their immediate family (spouse and children) who have attained the age of 15 years. Membership is also open to retired employees; of NASA Langley Research Center Tennis Club in at least one of the three years immediately prior to their retirement, Members who leave the employment of NASA, or whose relatives, defined above, leaves the employment of NASA, shall continue to be members of the Club until the conclusion of the current year.
Associate membership is open to contractor personnel and members of their immediate family assigned to work on projects supporting Langley Research Center. Associate members have all the right of regular members except they may not vote in elections, hold elective office, or vote on proposed Constitution amendments."
This CONSTITUTIONAL AMENDMENT Number 1 was ratified by a vote of 65 for, to 1 against, of the club members on August 1, 1972.
Signed by Bill Compton III, Secretary and Carl Home, President.
   
Page Curator & NASA Official Responsible For Content:Louis.D.Galland@nasa.gov